Creating Clients in Ping

Clients in Ping represent the companies you work with. Each client can have one or more contacts, which are the individual people associated with that company. Linking contacts to clients is essential because it allows Ping to connect emails, meetings, and activity to the right company.

Why Clients and Contacts Matter

When contacts are linked to a client, Ping can:

  • Automatically pull in email conversations.
  • Sync meetings and calendar activity.
  • Build a complete timeline of interactions.
  • Power features like search, AI-assisted email drafting, and workflows using real client context.

Without this connection, Ping can’t associate your communication with the correct client.

How to Create a New Client

Follow these steps:

  1. In the left sidebar, click Clients.
  2. Click New Client.
  3. Enter the company name for the client.
  4. Add one or more contacts:
  • Search for an existing contact, or
  • Enter an email address to create a new contact.
  1. If Client Assignments are on, assign the client directly to one or more people.
  2. Click Create Client.

Once created, the client will appear in your clients list with the associated contacts linked.

Adding or Managing Contacts Later

You can always update a client after it’s created.

Follow these steps:

  1. Open the client from the Clients list.
  2. Search for additional contacts to link, or add a new contact by entering their email.
  3. Save your changes.

All emails, meetings, and contact details for those people will now be connected to that client.

Viewing Client Activity and Memory

When you open a client page and initialize memory, Ping gathers:

  • Past email communication
  • Meeting history
  • Related contact information

This data appears in the client’s timeline, giving you a complete view of your relationship with that company. You can then use Ask Ping to interact with and act on this information.

What to Do Next

After creating clients and linking contacts, you can start:

  • Searching client history
  • Drafting emails with context
  • Launching workflows
  • Using AI features with accurate client data

Setting up clients correctly from the start ensures you get the most value out of Ping.

Can Ask Ping Create Clients or Contacts

Currently, Ask Ping can not create contacts or clients

  • To create a Contact and Client, head to the Clients page and click the New Client button. Once the client is created, select the + Add button in the Contacts column to attach a contact to that client.